Guam Pay-Less Markets

Job Purpose:

The Human Resources Assistant is responsible for providing effective administrative support to the Human Resources department, primarily focusing on recruitment, onboarding, training and development, maintaining employee records/data entry, employee benefits, payroll processing, handling/resolving employee inquiries, and ensuring compliance with company policies and labor laws. Effectively act as a liaison between the HR department and employees. Will play a key role in the day-to-day operations of the Human Resources Department while upholding confidentiality of employee information.

Essential Duties/Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required but is not intended to be a conclusive list. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Recruitment Support:

  • Posting job openings, screening resumes, scheduling interviews, conducting reference checks, and assisting with the hiring process.

• Onboarding and Orientation:

  • Preparing new employee paperwork, conducting orientation sessions, and facilitating the onboarding process.

• Employee Records Management:

  • Maintaining accurate employee files, including personal information, employment documents, performance evaluations, and leave records.

• Benefits Administration:

  • Answering employee questions about benefits, processing enrollments, and ensuring compliance with benefit plans.

• Payroll Processing:

  • Assisting with payroll data entry, calculating hours worked, and ensuring timely payroll distribution.

• Employee Relations:

  • Addressing employee concerns, responding to questions regarding company policies, and facilitating communication between employees and management.

• Data Entry and Reporting:

  • Maintaining HR databases, generating reports on employee data.

• Employee and Community Engagement:

  • Administratively assist with the maintenance and development of programs and initiatives focused on improving workplace culture and overall customer experience.

• Compliance Management:

  • Ensuring adherence to labor laws and company policies regarding employment practices.

  • Processing of workers compensation claims as well as maintain workplace incidents reporting.

• Training Coordination:

  • Schedule training sessions and coordinate with trainers, facilitators, and venues. Manage registration and attendance tracking for training programs. Prepare and distribute training materials, including course outlines, handouts, and presentations. Maintain employee training records and database.

• Administrative Tasks:

  • Answering phone calls, managing HR email inbox, scheduling meetings, and maintaining office supplies.

Additional Duties and Responsibilities:

• Perform other duties as assigned by supervisor and the director of human resources.

Knowledge, Skills, and Abilities:

• Must be able to uphold our company’s mission statement.

• Must be able to work under pressure in a fast-paced work environment with minimal supervision.

• Able to meet tight deadlines.

• Strategic thinker, solutions driven, and takes initiative.

• Strong written and verbal communications skills.

• Excellent administration, problem solving and organizational skills.

• Attention to detail and effective time management skills.

• Ability to prepare a variety of documents including various status and other reports.

• Must maintain confidentiality and exercise good judgment regarding employee and organizational information.

• Ability to read, comprehend, interpret, prepare, edit, and revise various documents.

• Ability to work effectively within a team and able to interact with employees at diverse levels.

• Creative, innovative and outside the box thinker.

• Effective internal and external customer relations skills; ability to participate in and respond effectively to sensitive inquiries.

• Strong computer skills to include proficiency with Microsoft Office Suite, Google Suite, and Adobe software. Must be skilled in spreadsheet development, power point presentation development and presentations.

• Previous experience with Human Resources Information Systems (HRIS).

Safety & Health Responsibilities:

Pay-Less Markets is committed to providing and maintaining a safe, secure, and healthy work environment for all employees and customers. As part of this commitment, Pay-Less Markets has developed safety, security and occupational health policies, practices, and standards.

With this understanding, all employees are required to: Adhere to all local and federal safety and environmental codes, ordinances, standards and laws; adhere to all Pay-Less Markets and local safety plans, policies, practices and standards; be aware of and follow all safety rules of your work site; report any unsafe conditions or accidents to your supervisor and participate in mandatory or available safety training.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk, hear, and respond to customers and employees. The employee frequently is required to stand; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to walk and sit. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet.